Meeting Agenda Tuesday, July 14, 2020

NOTICE OF GOVERNING BOARD MEETING of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. § 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. § 38-431.01 ETAL. ON:

Tuesday, July 14, 2020 1:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

  • The Governing Board reserves the right to go into Executive Session intermittently throughout the meeting for discussion and consultation for legal advice regarding any of the agenda items. (A.R.S. § 38-431.03(A)(3)). The Board may also go into Executive Session to discuss personnel matters (A.R.S.§ 38-431.03(A)(1)) and records, such as student discipline matters which are exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)).
  • The Board may also go into Executive Session for legal advice and consultation regarding contract negotiations, settlement discussion s and pending or contemplated litigation. (A.RS. § 38-431.03(A)(4)).
  • Though infrequent, the Board may also go into Executive Session for discussions with designated representatives regarding negotiations with employee organizations regarding salaries or compensation of employees of the public body (A.R.S. § 38-431.03(A)(5)), discussions with designated representatives regarding real property negotiations (A.R.S. § 38-431.03(A)(7)), and international and interstate negotiation s (A.R.S.§ 38-431.03(A)(6)).
  • Executive sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • YASD Governing Board may not be able to attend in person and may participate via an electronic medium.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting. Revisions will be posted at the YASD District Office located at 2972 Centerpointe East Dr., Prescott, Arizona 86301 in the display box next to the entrance doors and on the district website www.YASD99.com under the Governing Board tab.
  • Arrangements to accommodate disabilities may be made by contacting Allison Fontana at (928)759-8126 or afontana@yavapaicountyhs.org prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form
  • Discussion by the Board is limited to items posted on the agenda.

AGENDA

Item A. Call to Order, Welcome and Introductions

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the June 9, 2020 Board Meeting.
  3. Consider and approve the minutes from the June 24, 2020 Special Board Meeting.
  4. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9024 – $2,613.87
      • VO# 9025 – $17,157.29
    2. Payroll voucher(s) in the amount of:
      • VO# 28 PP# 25 – $15,053.64
      • VO# 29 PP# 26 – $20,998.76
      • VO# 30 PP# 26.1 – $12,038.88

Item E. Action

  1. Consider and approve the Memorandum of Lease with Horizon Tower.
  2. Consider and approve the Lease Agreement with Horizon Tower.
  3. Consider and approve the revised Return to School Committee Stipend for Jessica Marks.
  4. Consider and approve the revised summer work agreement for Cheryl Taylor.
  5. Consider and approve the FY 2020-21 Intergovernmental Agreement for Alternative Education Programs between Chino Valley Unified School District and YASD.
  6. Consider and approve the FY 2020-23 Intergovernmental Agreement for Alternative Education Programs between Congress Elementary School District and YASD.
  7. Consider and approve the FY 2020-21 Communications/Technical Director Employment Agreement between Frank Vander Horst and YASD.
  8. Consider and approve the FY 2021 Proposed YASD Annual Expenditure Budget.
  9. Consider and approve the FY 2021 Revised School District Calendar.
  10. Consider and approve the FY 2021 School Return Plans.
  11. Consider and approve the FY 2021 Facility Church Work Agreements for Evelina Acosta, Allison Fontana, Jessica Marks and Cherri Redd.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY19/20
    • 82.90% of YASD Budget Spent
    • Civic Fund $11,170.05
    • Gifts and Donations $1,178.62
    • Social Services $587.64
    • Auxiliary Operations $1,772.74
    • Tax Credit $14,172.74
    • National Bank Credit Card Statements – (June).
  5. Enrollment Report
    • This time last year: N/A
    • Current enrollment: N/A
  6. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • August 4, 2020@ 3:00pm (changed from the 11th)
    • September 9, 2020 @ 2:00pm (changed from the 8th)
    • October 13, 2020 @ 3:00pm
    • November 10, 2020 @ 3:00pm
    • December 8, 2020 @ 3:00pm
  2. Adjournment

Date this 13th day of July 2020.

Time: 10:04am.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board