Meeting Agenda Tuesday, October 8, 2019

NOTICE OF GOVERNING BOARD MEETING of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. § 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. § 38-431.01 ETAL. ON:

Tuesday, October 8, 2019 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

  • The Governing Board reserves the right to go into Executive Session intermittently throughout the meeting for discussion and consultation for legal advice regarding any of the agenda items. (A.R.S. § 38-431.03(A)(3)). The Board may also go into Executive Session to discuss personnel matters (A.R.S.§ 38-431.03(A)(1)) and records, such as student discipline matters which are exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)).
  • The Board may also go into Executive Session for legal advice and consultation regarding contract negotiations, settlement discussion s and pending or contemplated litigation. (A.RS. § 38-431.03(A)(4)).
  • Though infrequent, the Board may also go into Executive Session for discussions with designated representatives regarding negotiations with employee organizations regarding salaries or compensation of employees of the public body (A.R.S. § 38-431.03(A)(5)), discussions with designated representatives regarding real property negotiations (A.R.S. § 38-431.03(A)(7)), and international and interstate negotiation s (A.R.S.§ 38-431.03(A)(6)).
  • Executive sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • YASD Governing Board may not be able to attend in person and may participate via an electronic medium.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting. Revisions will be posted at the YASD District Office located at 2972 Centerpointe East Dr., Prescott, Arizona 86301 in the display box next to the entrance doors and on the district website www.YASD99.com under the Governing Board tab.
  • Arrangements to accommodate disabilities may be made by contacting Allison Fontana at (928)759-8126 or afontana@yavapaicountyhs.org prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form
  • Discussion by the Board is limited to items posted on the agenda.

AGENDA

Item A. Call to Order, Welcome and Introductions

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the September 10, 2019 Board Meeting.
  3. Consider and approve the minutes from the September 16, 2019 Special Board Meeting.
  4. Consider and ratify per [A.R.S. §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9005 – $30,973.48
      • VO# 9006 – $16,032.81
    2. Payroll voucher(s) in the amount of:
      • VO# 5 PP# 5 – $32,707.99
      • VO# 6 PP# 6 – $33,763.66

Item E. Action

Consider and approve Second read on Policy Advisory No. 651-663.

  1. Policy Advisory No. 651 ……………… Policy BEDH – Public Participation at Board Meetings
  2. Policy Advisory No. 652 .. ….. …… … …. Policy DJE – Bidding/Purchasing Procedures
  3. Policy Advisory No. 653 ………………… Policy GBEA – Staff Ethics
  4. Policy Advisory No. 654 …………….. .. .. Policy GBEB – Staff Conduct Regulation GBEB-R
  5. Policy Advisory No. 655 NEW ………… Policy GBEFA- Staff Use of Digital Wireless Communications or Electronic Devices While Operating a Motor Vehicle
  6. Policy Advisory No. 656 … ………. ……. Policy GBI – Staff Participation in Political Activities
  7. Policy Advisory No. 657 ……………. .. … . Policy GCF – Professional Staff Hiring
  8. Policy Advisory No. 658 …….. ………….. Policy GCFC – Professional Staff Certification and Credentialing Requirements (Fingerprinting Requirements) Exhibit GCFC-E
  9. Policy Advisory No. 659 ………………… Policy GCO – Evaluation of Professional Staff Members
  10. Policy Advisory No. 660 .. ……………….. Policy GDF – Support Staff Hiring
  11. Policy Advisory No. 661 …. .. …. .. … …. …. Policy GDFA – Support Staff Qualifications and Requirements (Fingerprinting Requirements) Exhibit GDFA-E
  12. Policy Advisory No. 662 ….. …. …………… . Policy IHA- Basic Instructional Program Exhibit IHA-E
  13. Policy Advisory No. 663 NEW ……………….. Policy IHAMD- Instruction and Training in Suicide Prevention

First read on Policy Advisory No. 664-669. No action will be taken

  1. Policy Advisory No. 664 ………………. ….. ……. Policy IKF- Graduation Requirements
  2. Policy Advisory No. 665 ……. ……………………. Policy JICA – Student Dress Regulation JICA-R
  3. Policy Advisory No. 666 ………. ……… ……………….. Policy JIH – Student Interrogations, Searches and Arrests
  4. Policy Advisory No. 667 …………….. ……….. .. ………. Policy JLCD – Medicines/ Administering Medicines to Students
  5. Policy Advisory No. 668 NEW ……………….. Policy JLDAC – Screening/Testing of Students (Vision Screening for Children)
  6. Policy Advisory No. 669 …. …………….. Policy JLF- Reporting Child Abuse/Child Protection

Consider and approve Addendum# 1 to the FY2019-20 Intergovernmental Agreement for Special Education Services between Yavapai Accommodation School District and Yavapai County.

Consider and approve a stipend to Paul Rogers, a certified teacher, to attend a visit to an Accommodation school district in Peoria on a non-contracted work day.

Consider and approve a stipend to Cherri Redd, a certified teacher, to attend a visit to an Accommodation school district in Peoria on a non-contracted work day.

Consider and approve a stipend to Karen Campbell, a certified teacher, to attend a visit to an Accommodation school district in Peoria on a non-contracted work day.

Consider and approve the Supplemental Contract for Ginger Flaumenhaft to provide Special Education Services thru December 19, 2019.

Consider and approve the Supplemental Contract for Evelina Acosta to provide Special Education Services thru December 19, 2019.

Consider and approve Addendum #2 to E-Rate Services Agreement Between Yavapai County Superintendent and Yavapai Accommodation School District.

Consider and approve Agreement for Hosted Services Between Yavapai County and Yavapai Accommodation School District.

Consider and approve FY19 District Annual Financial Report.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY18/19
    • 63.86% of YASD Budget Spent
    • Civic Fund $19,979.59
    • Gifts and Donations $1,157.02
    • Social Services $576.87
    • Auxiliary Operations $958.59
    • Tax Credit $12,483.64
  5. Budget/Cash Analysis Report FY19/20
    • 26.88% of YASD Budget Spent
    • Civic Fund $16,979.36
    • Gifts and Donations $1,161.60
    • Social Services $579.16
    • Auxiliary Operations $962.38
    • Tax Credit $12,743.92
    • National Bank Credit Card Statements – August 2019
  6. Enrollment Report
    • This time last year: 95 / 73 (Total Students) (ADM)
    • Current enrollment: 109 / 87 (Total Students) (ADM)
  7. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • November 13, 2019 @ 3:00pm (changed from 11/ 12)
    • December 10, 2019 @ 3:00pm
    • January 14, 2020 @ 3:00pm
  2. Adjournment

Date this 7th day of October 2019.

Time: 1:29pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board