Meeting Agenda Tuesday, April 10, 2018

NOTICE OF GOVERNING BOARD MEETING of the YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. 38-431.01 ETAL. ON:

Tuesday, April 10, 2018 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

  • The Governing Board reserves the right to go into Executive Session intermittently throughout the meeting for discussion and consultation for legal advice regarding any of the agenda items. (A.R.S. § 38-43 1.03(A)(3)). The Board may also go into Executive Session to discuss personnel matters (A.R.S. § 38-43 1.03(A)(1)) and records, such as student discipline matters which are exempt by law from public inspection (A.R.S. § 38-43 1.03(A)(2)).
  • The Board may also go into Executive Session for legal advice and consultation regarding contract negotiations, settlement discussions and pending or contemplated litigation. (A.R.S. § 38-43 1.03(A)(4)).
  • Though infrequent, the Board may also go into Executive Session for discussions with designated representatives regarding negotiations with employee organizations regarding salaries or compensation of employees of the public body (A.R.S. § 38-43 1.03(A)(5)), discussions with designated representatives regarding real property negotiations (A. R.S. § 38-43 1.03(A)(7)), and international and interstate negotiations (A.R.S.§ 38-43 1.03(A)(6)).
  • Executive sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • YASD Governing Board may not be able to attend in person and may participate via an electronic medium.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting. Revisions will be posted at the YASD District Office located at 2972 Centerpointe East Dr., Prescott, Arizona 86301 in the display box next to the entrance doors and on the district website www.YASD99.com under the Governing Board tab.
  • Arrangements to accommodate disabilities may be made by contacting Allison Fontana at (928)759-8126 or afontana@yavapaicountyhs.org prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form
  • Discussion by the Board is limited to items posted on the agenda.

Agenda

Item A. Call to Order, Welcome and Introductions

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from March 19, 2018 Board Meeting.
  3. Consider and ratify per (A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      1. VO# 9116 – $9,991.08
      2. VO# 9117 – $20,592.26
    2. Payroll voucher(s) in the amount of:
      1. VO#21 PP#19 – $30,771.31
      2. VO#22 PP20 – $23,976.04

Item E. Action

  1. Consider and approve the MOU between the STEMSS CRUISE EL Project at the School of Geographical Sciences and Urban Planning at Arizona State University and YASD.
  2. Consider and approve the Waiver of Conflict of Interest regarding agreements with Yavapai County for election services, including election drop boxes or ballot boxes, and Resolutions and other action when no election may be help under Titles 15, 16, or 48 of the Arizona Revised Statutes.
  3. Consider and approve the Agreement for Substitute Consolidation Services Between Yavapai Accommodation School District and Yavapai County School Superintendent.
  4. Consider and approve the Agreement for Employee Staffing Services between Yavapai Accommodation School District and Educational Services, Inc.
  5. Consider and approve the FY 2018-2019 school district calendar.
  6. Consider and approve certified contracts for FY19.
  7. Consider and approve classified work agreements for FY19.
  8. Consider and approve a percentage in raise for district employees.
  9. Consider and approve 2nd read f policy advisories No. 602 – 615:
    1. Policy Advisory No. 602 . . … .. …. …….. .. . ……… …. Policy OKA – Payroll
    2. Procedures/ Schedules
    3. Policy Advisory No. 603 … … .. ….. .. … . … .. .. .. … .. .. Exhibit GBEAA-E- Sta ff Conflict of Interest (CONFLICT OF INTEREST DISCLOSURE PURSUANT TO A.R.S. §§ 38- 501 to -511)
    4. Policy Advisory No. 604 .. …. … .. ……….. .. … … Regulations GCCG-RA, RB –
    5. Professional Staff Voluntary Transfer of Accrued Sick Leave
    6. Policy Advisory No. 605 … . …. .. .. . .. …….. Policy GCCH- Professional/Support Staff Bereavement Leave
    7. Policy Advisory No. 606 … …….. …. Regulation GDCG-R – Support Staff Voluntary Transfer of Accrued Sick Leave
    8. Policy Advisory No. 607 ….. ….. …… …… … … . … Exhibit – IHA-E, Basic Instructional Program
    9. Policy Advisory No. 608 … .. . …………. .. …. .. … ….. ……. Regulation – IHBJ-R, Indian Education (Native American / Indian Education)
    10. Policy Advisory No. 609 . .. … ……….. … .. … Regulation – IIB-R, Class Size (Special Education)
    11. Policy Advisory No. 610 .. …. ……. .. .. … .. . .. . . ….. Policy – IKAB, Report Cards/Progress Reports
    12. Policy Advisory No. 611 ………… ……………… Policy JFAA- Admission of Resident Students
    13. Policy Advisory No. 612 ….. …. .. ………… … Policy JFABD- Admission of Homele ss Students
    14. Policy Advisory No. 614 . …… … .. . ……. . ….. ……. . .. .. .. ………. Exhibit JK-EA- Student Discipline
    15. Policy Advisory No. 615 …. …. …. .. …. … … … .. .. …… ……….. … .. Policy JKD- Student Suspension

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. AdvancED Report
  4. Budget/Cash Analysis Report FY 17/18
    • 75.08% of YASD Budget Spent
    • Civic Fund $19,322.85
    • Gifts and Donations $1,132.08
    • Social Services $669.82
    • Student Activity Funds $601.00
    • Tax Credit $12,684.79
    • National Bank Credit Card Statements – Statement date April 12th
  5. Enrollment Report.
    • This time last year: 89 (Total Students) / 63 (ADM)
    • Current enrollment: 90 (Total Students) / 65 (ADM)
  6. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding o any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    1. May 9 , 2018 @ 3:00pm (changed from May 8)
    2. June 12, 2018 @ 3:00pm
    3. July 10, 2018@ 3 :00pm
    4. August 13, 2018 @ 3 :00pm (changed from August 14)
    5. September 11, 2018@ 3:00pm
    6. October 9, 2018 @ 3:00pm
    7. November 13, 2018@ 3 :00pm
    8. December 11, 2018@ 3 :00pm
  2. Adjournment

Date this 9th day of April, 2018.

Time: 12:17 pm.

Allison Fontana Business Manager/Administrative Assistant to the YASD Board