Meeting Minutes Tuesday, February 13, 2018


Tuesday, February 13, 2018 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

The agenda for the meeting will be as follows:


Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, Kellie Bum and Brandon Shoults.

Item B. Limited call – Public Participation

No public participated in the meeting.

Item C. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from February 1, 2018 Special Board Meeting.
  3. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
    2. Payroll voucher(s) in the amount of:
      • VO#17 PP#15 – $27,185.08
      • VO#18 PP#16 – $27,276.82

The consent agenda was considered and approved.

Item D. Action

Consider and approve student extracurricular activity Archery Club for FY19 under the tax credit fund, per A.R.S. 15-342 (24).

This item was considered and approved.

Consider and approve Elizabeth Morrison of Dynamic Interventions of Arizona to provide Speech-Language Therapy services.

This item was considered and approved.

Consider and approve the addendum to the Communications/Technical Director Agreement between YASD and Frank Vander Horst stating that “additional benefits will be paid by YCESA annually”.

This item was considered and approved.

Item E. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
    • Chino Valley IGA update
  3. AdvancED Report
  4. Presentation from Brandon Shoults of the Yavapai County Facilities Department in regards to the buildings HVAC system, with possible action.
    • Brandon with Yavapai County Facilities Department brought to our attention that the buildings HVAC system has some issues that will require extensive labor. Allison will contact All West Fire to meet with Brandon Shoults. Allison will provide Tim Carter information on previous vendors, contractors and the architect. Kellie will contact SFB.
  5. Budget/ Cash Analysis Report FY17/18
    • 57.69% of YASD Budget Spent
    • Civic Fund $16,991.18
    • Gifts and Donations $1,131.19
    • Social Services $669.29
    • Student Activity Funds $600.53
    • Tax Credit $14,027.03
    • National Bank Credit Card Statements – January 2018
  6. Enrollment Report
    • This time last year: 93 (Total Students)/64 (ADM)
    • Current enrollment: 94 (Total Students)/75 (ADM)
  7. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item F. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • February 13, 2018 @ 3:00pm
    • March 20, 2018 @ 3:00pm
    • April 10, 2018 @ 3:00pm
    • May 9, 2018@ 3:00pm (changed from May 8)
    • June 12, 2018 @ 3:00pm
    • July 10, 2018 @ 3:00pm
    • August 13, 2018 @ 3:00pm (changes from August 14)
    • September 11, 2018 @ 3:00pm
    • October 9, 2018 @ 3:00pm
    • November 13, 2018 @ 3:00pm
    • December 11, 2018 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 3:53pm by Board President Tim Carter.

Dated this 14th day of February 2018.

Time: 11:15am.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board