Meeting Minutes Wednesday, February 13, 2019


Wednesday, February 13, 2019 1:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

The agenda for the meeting will be as follows:


Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 1:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the January 8, 2019 Board Meeting.
  3. Consider and ratify per [A.R.S. §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      1. VO# 8114 – $13,882.92
      2. VO# 8115 – $446.19
      3. VO# 8116 – $16,221.23
    2. Payroll voucher(s) in the amount of:
      1. VO#15 PP#14 – $25,186.92
      2. VO#16 PP#15 – $34,665.63
      3. VO# 17 PP#16 – $27,651.24

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve the FY19-20 District School Calendar.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the Special Education Teacher job description.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the Arizona School Risk Retention Trust Additional Administrative Services Agreement.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the addendum to FY19 E-Rate Services Agreement By and Between the Yavapai County School Superintendent and the Yavapai Accommodation School District.

No action was taken on this item, pending attorney review to the addendum.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. AdvancED Report
  4. Budget/Cash Analysis Report FY18/19
    • 60.75% ofYASD Budget Spent
    • Civic Fund $20,386.25
    • Gifts and Donations $1,139.14
    • Social Services $567.95
    • Student Activity Funds $604.74
    • Tax Credit $12,066.33
    • National Bank Credit Card Statements – January 2019
  5. Enrollment Report
    • This time last year: (Total Students) 90/ 71 (ADM)
    • Current enrollment: (Total Students) 104/ 82 (ADM)
  6. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Dates and Time of Next Government Meeting
    • March 12, 2019 @ 3:00pm – Changed to March 20, 2019@ 10:00am
    • April 9 , 2019 @ 3:00pm
    • May 14, 2019 @ 3:00pm
    • June 11, 2019 @ 3:00pm
    • July 9, 2019@ 3:00pm
    • August 6, 2019 @ 3:00pm
    • September 10, 2019 @ 3:00pm
    • October 8, 2019 @ 3:00pm
    • November 12, 2019 @ 3:00pm
    • December 10, 2019 @ 3:00pm
    • January 14, 2020 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 1:36pm by Board President Tim Carter.

Dated this 13th day of February 2019.

Time: 3:29pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board