Meeting Minutes Tuesday, January 8, 2019


Tuesday, January 8, 2019 10:00am
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

The agenda for the meeting will be as follows:


Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 10:00am. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Burns.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the December 11, 2018 Board Meeting.
  3. Consider and ratify per [A.R.S , §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      1. VO# 8112 – $27,671.69
      2. VO# 8113 – $27,397.08
    2. Payroll voucher(s) in the amount of:
      1. VO#12 PP#12 – $30,647.23
      2. VO#12 PP#12.3 – $18,724.80
      3. VO#14 PP#13 – $27,651.24

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve the 2019 calendar year board meeting dates, time and location.

This item was considered and approved. President Tim Carter voted yes.

Pursuant to A.R.S. § 38-431.02, the Yavapai Accommodation School District states that all notices of the meetings of the Yavapai Accommodation School District and any of its committees and subcommittees will be posted outside the school district located at 2972 Centerpointe E. Dr, Prescott, AZ 86301 and at Such notices will indicate the date, time, and place of the meeting and will include an agenda or information concerning the manner in which the public may obtain an agenda for the meeting.

Board meeting dates have been set:
  1. February 12, 2019 @ 1 pm
  2. March 12, 2019@ 3pm
  3. April 9, 2019@ 3pm
  4. May 14, 2019@ 3pm
  5. June 11, 2019@3pm
  6. July 9, 2019@ 3pm
  7. August 6, 2019 @ 3pm
  8. September 10, 2019@ 3pm
  9. October 8, 2019@ 3pm
  10. November 12, 2019@ 3pm
  11. December 10, 2019@ 3pm
  12. January 14, 2020 @ 3pm

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
    • School Van
    • Archery Club
  3. AdvancED Report
    • YCESA, ESA and YASD submitted the mid-cycle report to AdvancEd despite Arizona being exempt from this requirement due to a merger between AdvancED and another accrediting agency .
  4. Budget/Cash Analysis Report FY18/19
    • 50.86% of YASD Budget Spent
    • Civic Fund $20,628.41
    • Gifts and Donations $1,139.14
    • Social Services $567.95
    • Student Activity Funds $604. 74
    • Tax Credit $12,371.09
    • National Bank Credit Card Statements – December 2018
  5. Enrollment Report
    • This time last year: (Total Students) 94/ 75 (ADM)
    • Current enrollment: (Total Students) 99/ 79 (ADM)
  6. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Adjournment – The meeting was adjourned at 10:19am by Board President Tim Carter.

Dated this 8th day of January 2019.

Time: 11:20am.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board