Meeting Minutes Wednesday, March 20, 2019


Wednesday, March 20, 2019
10:00am Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

The agenda for the meeting will be as follows:


Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 10:00am. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the February 13, 2019 Board Meeting.
  3. Consider and approve the minutes from the February 14, 2019 Special Board Meeting.
  4. Consider and ratify per [A.R.S. §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      1. VO# 8117 – $33,720.56
      2. VO# 8118 – $29,950.92
    2. Payroll voucher(s) in the amount of:
      1. VO#18 PP#17 – $27,651.98
      2. VO#19 PP#18 – $27,343.20
      3. VO#20 PP#19 – $26,419.07

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve the FY19-20 Agreement for Participation with the Arizona School Boards Association Insurance Trust to provide health, dental, vision, teledoc and employee life insurance.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve a percent raise for certified and non-certified employees.

This item was considered and approved. President Tim Carter voted yes. All employees will receive a 4% raise. After the Legislature meets an additional raise may be considered.

Consider and approve the ESI Educational Services, Inc. Employee Staffing Agreement.

This item was considered and approved. President Tim Carter voted yes.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
    • Contracts for FY19-20
      • Contracts will be placed on the next board agenda for April 9th.
  3. AdvancED Report
  4. Budget/Cash Analysis Report FY18/19
    • 73.45% of YASD Budget Spent
    • Civic Fund $22,793.32
    • Gifts and Donations $1,145.30
    • Social Services $571.02
    • Student Activity Funds $608.01
    • Tax Credit $12,013.22
    • National Bank Credit Card Statements – February 2019
  5. Enrollment Report
    • This time last year: (Total Students) 87 / 62 (ADM)
    • Current enrollment: (Total Students) 105/ 83 (ADM)
  6. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Dates and Time of Next Government Meeting
    • May 14, 2019 @ 3 :00pm
    • June 12, 2019 @ 3:00pm (changed from June 11, 2019)
    • July 9, 2019 @ 3:00pm
    • August 6 , 2019 @ 3:00pm
    • September 10, 2019 @ 3 :00pm
    • October 8, 2019@ 3 :00pm
    • November 12, 2019 @ 3:00pm
    • December 10, 2019 @ 3:00pm
    • January 14, 2020 @ 3 :00pm
  2. Adjournment – The meeting was adjourned at 19:20am by Board President Tim Carter.

Dated this 20th day of March 2019.

Time: 1:44pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board