Meeting Minutes Wednesday, September 10, 2018

GOVERNING BOARD MEETING MINUTES of the YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Wednesday, October 10, 2018 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

The agenda for the meeting will be as follows:

AGENDA

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the September 11, 2018 Board Meeting.
  3. Consider and ratify per [A.R.S. §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 8105 – $5,684.91
      • VO# 8106 – $20,828.39
    2. Payroll voucher(s) in the amount of:
      • VO#5 PP#5 – $27,651.24
      • VO#6 PP#6 – $27,651.24

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve TSA Consulting Group, Inc. as the contracted plan administration services provider for the 403(b) & 457(b) Plans.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the FY18 Annual Financial Report.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the updated YASD Emergency Response Plan (ERP).

This item was considered and no action was taken.

Consider and approve the updated Evaluation of Professional Staff Members tool.

This item was considered and no action was taken.

Consider first read of Policy Advisory No. 644-645.

  1. Policy Advisory No. 644 …….. Policy IHB – Special Instructional Programs
    • Regulation – IHB-R
    • Exhibit – IHB -E
  2. Policy Advisory No. 645 ……. Policy BE – Exhibit JLCB-E (Immunization of Students – ADHS REVISED – October 2018)
    • This item was considered and no action was taken.

Consider and approve the Board Approval Certification Form that the special education policies and procedures have been updated in accordance with the statutory changes.

This item was considered and no action was taken.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. AdvancED Report
  4. Budget/Cash Analysis Report FY18/19
    • 22% ofYASD Budget Spent
    • Civic Fund $19,473.15
    • Gifts and Donations $1,138.15
    • Social Services $567.46
    • Student Activity Funds $604.21
    • Tax Credit $11,491.91
    • National Bank Credit Card Statements – September 2018
  5. Enrollment Report
    1. This time last year: (Total Students) 78/ 58 (ADM)
    2. Current enrollment: (Total Students) 95/ 73 (ADM)
  6. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • November 13, 2018@ 3:00pm
    • December 11, 2018 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 3:45pm by Board President Tim Carter.

Dated this 11th day of October 2018.

Time: 10:51am.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board