Meeting Minutes Monday, September 11, 2017

GOVERNING BOARD MEETING MINUTES of the YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Tuesday, August 1, 2017 8:00am
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

The agenda for the meeting will be as follows:

AGENDA

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Lawrence and Kellie Bums.

Item B. Limited call – Public Participation

No public participated in the meeting.

Item C. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. 1. Consider and approve the agenda as presented.
  2. 2. Consider and approve the minutes from August 22nd Special Board Meeting.
  3. 3. Consider and ratify per (A.R.S. §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      • 8136 – $8,263.01
      • 9103- $31,943.17
    2. Payroll voucher(s) in the amount of:
      • VO#4 PP#4 – $27,833.31
      • VO#5 PP#5 – $27,673.65

The Consent Agenda was considered and approved.

Item D. Action

Consider and approve Aflac as a supplemental insurance for employees.

This item was considered and approved.

Consider and approve the agreement for Substitute Consolidation Services between YASD and Yavapai County School Superintendent.

This item was considered and approved with the District Executive Officer authorized to sign.

Consider and approve the FYl 7 District Annual Financial Report.

This items was tabled until the next board meeting.

Consider and approve ASBA Policy Services Subscription Agreement.

This item was considered and approved.

First read of Policy Advisory No. 588-601.

  • Policy Advisory No. 588 ………….. Policy BBBA- Board Member Qualifications
  • Policy Advisory No. 589 ………….. Policy – EEAEA, Bus Driver Requirements, Training, and Responsibilities
  • Policy Advisory No. 590 ………….. Policy GCQF – Discipline, Suspension, and Dismissal of Professional Staff Members
  • Policy Advisory No. 591 .. ………. Policy GDFA – Support Staff Qualifications and Requirements (Fingerprinting Requirements)
  • Policy Advisory No. 592 ………….. Policy IE – Organization of Instruction
  • Policy Advisory No. 593 …………… Policy IJJ – Textbook/Supplementary Materials Selection and Adoption
  • Policy Advisory No. 594 ……………. Policy IJNDB-E – Use of Technology Resources in Instruction (Electronic Information Services User Agreement)
  • Policy Advisory No. 595 ……………. Regulation IKE-RB – Promotion and Retention of Students
  • Policy Advisory No. 596 ………….. .. Policy JF AA – Admission of Resident Students
  • Policy Advisory No. 597 …………….. Policy JF ABC – Admission of Transfer Students (Academic Credit Transfer)
  • Policy Advisory No. 598 ……………… Policy JFB- Open Enrollment
  • Policy Advisory No. 599 ……………… Policy JL– Student Wellness
  • Policy Advisory No. 600 ……………… Policy KB – Parental Involvement in Education
  • Policy Advisory No. 601 .. …………… Policy – IJNDB, Use of Technology Resources in Instruction

No action was taken..

Item E. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. AdvancED Report
  4. Budget/Cash Analysis Report FY17/18
    • 18.95% of YASD Budget Spent
    • Civic Fund $15,542.60
    • Gifts and Donations $1,124.94
    • Social Services $846.29
    • Student Activity Funds $597.49
    • Tax Credit $13,498.51
    • National Bank Credit Card Statements – August 2017
  5. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item F. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • October 3, 2017@ 3:00pm
    • November 14, 2017 @ 3:00pm
    • December 5, 2017@ 3:00pm
    • January 9, 2018 @ 3:00pm
    • February 13, 2018 @ 3:00pm
    • March 20, 2018 @ 3:00pm
    • April 10, 2018 @ 3:00pm
    • May 9, 2018 @ 3:00pm (changed from May 8)
    • June 12, 2018 @ 3:00pm
    • July 10, 2018 @ 3 :00pm
    • August 13, 2018 @ 3:00pm (changed from August 14)
    • September 11, 2018@ 3:00pm
    • October 9, 2018 @ 3 :00pm
    • November 13, 2018 @ 3:00pm
    • December 11, 2018 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 3:39pm by Board President Tim Carter.

Dated this 12th day of September 2017.

Time: 12:36pm.

Allison Lawrence
Business Manager/Administrative Assistant to the YASD Board