Meeting Minutes Tuesday, September 11, 2018

GOVERNING BOARD MEETING MINUTES of the YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Tuesday, September 11, 2018 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

The agenda for the meeting will be as follows:

AGENDA

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the August 13, 2018 Board Meeting.
  3. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9124 – $3,414.21
      • VO# 9125 – $364.45
      • VO# 9126 – $161.00
      • VO# 8102 – $24,448.70
      • VO# 8103 – $11,698.44
      • VO# 8104 – $27,624.37
    2. Payroll voucher(s) in the amount of:
      • VO#4 PP#4 – $27,656.12
      • VO#5 PP#5 – $27,651.24

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve the FY18-19 Revised School District Annual Expenditure Budget.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the FY19 Educational Transition Program for Yavapai County Juvenile Offenders and Children in Juvenile Dependency Proceedings Agreement.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve Cherri Redd to access sick bank hours for medical leave.

This item was considered and approved. Ms. Redd was approved to access 12 sick bank days. President Tim Carter voted yes.

Consider and approve a highly qualified math teacher and math tutors through Edgenuity.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve Second read of Policy Advisory No. 625-643.

  1. Policy Advisory No. 625 …….. Policy BCB – Board Member Conflict of Interest Exhibit BCB-E
  2. Policy Advisory No. 626 ……. Policy BE – School Board Meetings
  3. Policy Advisory No. 627 ……. Policy BEDF -Voting Method
  4. Policy Advisory No. 628 ……. Regulation BEDG-R-Minutes
  5. Policy Advisory No. 629 ……. Policy DICA- Budget Forms
  6. Policy Advisory No. 630 ……. Policy DIE – Audits/Financial Monitoring
  7. Policy Advisory No. 631 ……. Policy DJ – Purchasing
  8. Policy Advisory No. 632 …….. Policy DN – School Properties Disposition
  9. Policy Advisory No. 633 ……… Policy FCB – Retirement of Facilities
  10. Policy Advisory No. 634 …… Policy GCO – Evaluation of Professional Staff Members
  11. Policy Advisory No. 635 …. Regulation IKE-RB – Promotion and Retention of Students
  12. Policy Advisory No. 636 …….. Policy IL – Evaluation oflnstructional Programs
  13. Policy Advisory No. 637 ……….. Policy IMD – School Ceremonies and Observances
  14. Policy Advisory No. 638 ……….. Policy JEB – Entrance Age Requirements
  15. Policy Advisory No. 639 ….. ……. Policy JICK – Student Bullying/Harassment/ Intimidation Violence/Harassment/ Intimidation/Bullying
    • Regulation JICK-R
    • Exhibit JI CK-EB
  16. Policy Advisory No. 640 …………. Policy JJIB – Interscholastic Sports
  17. Policy Advisory No. 641 …………. Policy JL – Student Wellness – Regulation JL-RB
  18. Policy Advisory No. 642 …………. Exhibit JLCB- E – Immunization of Students
  19. Policy Advisory No. 643 ………….. Policy JLCD – Medicines/Administering Medicines to Students

Policy Advisory No. 625-634, 637-639, 642-643 were considered and approved. Policy Advisory No. 638 will only pertain to grades 9 thru 12. President Tim Carter voted yes. Policy Advisory 635-636, 640-641 is N/ A.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. AdvancED Report
  4. Budget/ Cash Analysis Report FYI 7 / 18
    • 92.95% of YASD Budget Spent
    • Civic Fund $21,493.40
    • Gifts and Donations $1,137.10
    • Social Services $672.79
    • Student Activity Funds $603.65
    • Tax Credit $11,983.57
    • National Bank Credit Card Statements – August 2018
  5. Budget/Cash Analysis Report FY18/19
    • 18.17% of YASD Budget Spent
    • Civic Fund -2,126.51
    • Gifts and Donations 1.05
    • Social Services -$105.33
    • Student Activity Funds .56
    • Tax Credit -$915.75
  6. Enrollment Report
    1. This time last year: (Total Students) 76/ 57 (ADM)
    2. Current enrollment: (Total Students) 89/ 70 (ADM)
  7. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • October 10, 2018@ 3:00pm (changed from October 9th)
    • November 13, 2018@ 3:00pm
    • December 11, 2018 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 2:12pm by Board President Tim Carter.

Dated this 12th day of September 2018.

Time: 7:58pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board