Meeting Minutes Tuesday, August 6, 2019

GOVERNING BOARD MEETING MINUTES of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Tuesday, August 6, 2019 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301
The agenda for the meeting will be as follows:

AGENDA

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the July 9, 2019 Board Meeting.
  3. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 8128 – $3,203.60
      • VO# 8129 – $3,283.52
      • VO# 9001 – $59,141.17
      • VO# 9002 – $43,818.86
    2. Payroll voucher(s) in the amount of:
      • VO# 1 PP# 1 – $18,215.14
      • VO# 2 PP# 2 – $15,552.21

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve the FY2019-2020 Prop 301 Plan.

This item was considered and approved. President Tim Carter voted yes.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. AdvancED Report
  4. Budget/Cash Analysis Report FY18/19
    • 63.86% of YASD Budget Spent
    • Civic Fund $19,979.59
    • Gifts and Donations $1,157.02
    • Social Services $576.87
    • Auxiliary Operations $958.59
    • Tax Credit $12,483.64
  5. Budget/Cash Analysis Report FY19/20
    • 11.86% of YASD Budget Spent
    • Civic Fund $19,979.59
    • Gifts and Donations $1,157.02
    • Social Services $576.87
    • Auxiliary Operations $958.59
    • Student Activity Funds $835.26
    • Tax Credit $12,483.64
    • National Bank Credit Card Statements – July 2019
  6. Enrollment Report
    • This time last year: 89 / 70 (Total Students) (ADM)
    • Current enrollment: 113 / 93 (Total Students) (ADM)
  7. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • September 10, 2019 @ 3:00pm
    • October 8, 2019 @ 3:00pm
    • November 12, 2019 @ 3:00pm
    • December 10, 2019@ 3:00pm
    • January 14, 2020 @ 3 :00pm
  2. Adjournment – The meeting was adjourned at 3:08pm by Board President Tim Carter.

Dated this 6th day of August 2019.

Time: 3:34pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board