Meeting Minutes Wednesday, January 13, 2021

NOTICE OF GOVERNING BOARD MEETING of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. § 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. § 38-431.01 ETAL. ON:

Wednesday, January 13, 2021 2:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

MINUTES

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 2:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the December 3, 2020 Special Board Meeting
  3. Consider and approve the minutes from the December 8, 2020 Board Meeting.
  4. Consider and approve the minutes from the December 31, 2020 Special Board Meeting.
  5. Consider and ratify per [A.R.S. §15-32 1]:
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 8112 – $23,187.47
      • VO# 8113 – $92.75
      • VO# 8114 – $1,402.79
      • VO# 8115 – $28,983.97
    2. Payroll voucher(s) in the amount of:
      • VO# 11 PP# 11 – $34,645.95
      • VO# 113 PP# 11.3 – $20,259.09
      • VO# 12 PP# 12 – $37,854.90
      • VO# 13 PP# 13 – $34.690.63
      • VO# 14 PP# 14 – $34,461.66

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

  1. Consider and approve YASD Instructional model.
    • This item was considered and no action was taken
  2. Consider and approve the YASD FY2022 District Calendar.
    • This item was considered and approved. President Tim Carter voted yes.
  3. Consider and approve Tyler Technologies as a vendor for our Student Management System.
    • This item was considered and approved. President Tim Carter voted yes.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY20/21
    • 44.68% ofYASD Budget Spent
    • Civic Fund $16,532.01
    • Gifts and Donations $1,683.90
    • Social Services $589.55
    • Auxiliary Operations $1,837.42
    • Tax Credit $15,046.56
    • National Bank Credit Card Statements – (December).
  5. Enrollment Report
    • This time last year: 104 / 84
    • Current enrollment: 109 / 88
  6. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • February 16, 2021 @ 3:00pm
    • March 9, 2021 @ 4:00pm
    • April 13, 2021 @ 3:00pm
    • May 11, 2021 @ 3:00pm
    • June 8, 2021 @ 4:00pm
    • July 13, 2021 @ 3:00pm
    • August 17, 2021 @ 3:00pm
    • September 14, 2021 @ 4:00pm
    • October 12, 2021 @ 3:00pm
    • November 9, 2021 @ 3:00pm
    • December 14, 2021 @ 3:00pm
  2. Adjournment
    • The meeting was adjourned a 2:22pm by Board President Tim Carter.

Date this 13th day of January 2021.

Time: 2:51pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board