Meeting Minutes Tuesday, July 14, 2020

NOTICE OF GOVERNING BOARD MEETING of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. § 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. § 38-431.01 ETAL. ON:

Tuesday, July 14, 2020 1:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

MINUTES

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 1:00pm. Meeting started late due to the board president getting documents notarized. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Burns.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the June 9, 2020 Board Meeting.
  3. Consider and approve the minutes from the June 24, 2020 Special Board Meeting.
  4. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9024 – $2,613.87
      • VO# 9025 – $17,157.29
    2. Payroll voucher(s) in the amount of:
      • VO# 28 PP# 25 – $15,053.64
      • VO# 29 PP# 26 – $20,998.76
      • VO# 30 PP# 26.1 – $12,038.88

Item E. Action

  1. Consider and approve the Memorandum of Lease with Horizon Tower.
    • This item was considered and approved. Board president is hesitant to determine if the notary statement is valid. President Tim Carter voted yes.
  2. Consider and approve the Lease Agreement with Horizon Tower.
    • This item was considered and approved. President Tim Carter voted yes.
  3. Consider and approve the revised Return to School Committee Stipend for Jessica Marks.
    • This item was considered and approved. President Tim Carter voted yes.
  4. Consider and approve the revised summer work agreement for Cheryl Taylor.
    • This item was considered and approved. President Tim Carter voted yes.
  5. Consider and approve the FY 2020-21 Intergovernmental Agreement for Alternative Education Programs between Chino Valley Unified School District and YASD.
    • This item was considered and approved. President Tim Carter voted yes.
  6. Consider and approve the FY 2020-23 Intergovernmental Agreement for Alternative Education Programs between Congress Elementary School District and YASD.
    • This item was considered and approved. It is noted that Congress shall fill in section 20-Notices of the Intergovernmental Agreement and return to YASD. President Tim Carter voted yes.
  7. Consider and approve the FY 2020-21 Communications/Technical Director Employment Agreement between Frank Vander Horst and YASD.
    • This item was considered and approved. President Tim Carter voted yes.
  8. Consider and approve the FY 2021 Proposed YASD Annual Expenditure Budget.
    • This item was considered and approved. President Tim Carter voted yes.
  9. Consider and approve the FY 2021 Revised School District Calendar.
    • This item was considered and approved. President Tim Carter voted yes.
  10. Consider and approve the FY 2021 School Return Plans.
    • This item was considered and approved. President Tim Carter voted yes.
  11. Consider and approve the FY 2021 Facility Church Work Agreements for Evelina Acosta, Allison Fontana, Jessica Marks and Cherri Redd.
    • This item was considered and approved. President Tim Carter voted yes.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY19/20
    • 82.90% of YASD Budget Spent
    • Civic Fund $11,170.05
    • Gifts and Donations $1,178.62
    • Social Services $587.64
    • Auxiliary Operations $1,772.74
    • Tax Credit $14,172.74
    • National Bank Credit Card Statements – (June).
  5. Enrollment Report
    • This time last year: N/A
    • Current enrollment: N/A
  6. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • August 4, 2020@ 3:00pm (changed from the 11th)
    • September 9, 2020 @ 2:00pm (changed from the 8th)
    • October 13, 2020 @ 3:00pm
    • November 10, 2020 @ 3:00pm
    • December 8, 2020 @ 3:00pm
  2. Adjournment
    • The meeting was adjourned at 1: 52pm by Board President Tim Carter.

Date this 14th day of July 2020.

Time: 2:53am.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board