Meeting Minutes Tuesday, June 9, 2020

NOTICE OF GOVERNING BOARD MEETING of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. § 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. § 38-431.01 ETAL. ON:

Tuesday, June 9, 2020 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

MINUTES

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Burns.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the May 12, 2020 Board Meeting.
  3. Consider and approve the minutes from the May 27, 2020 Special Board Meeting.
  4. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9023 – $35,115.15
    2. Payroll voucher(s) in the amount of:
      • VO# 22 PP# 21 – $33,313.35
      • VO# 23 PP# 22 – $33,398.86
      • VO# 24 PP# 23 – $28,149.10
      • VO# 25 PP# 24 – $76,370.30
      • VO# 26 PP# 24.1 – $4,966.64
      • VO# 27 PP# 24.3 – $35,819.42

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

  1. Consider and approve the FY20-21 Proposed Annual Expenditure Budget.
    • This item was considered and approved. President Tim Carter voted yes.
  2. Consider and approve the excess of expenditures within sub-sections (Programs) of the Maintenance and Operation budget for FY 20-21.
    • This item was considered and approved. President Tim Carter voted yes.
  3. Consider and approve the FY20-21 Resolution Authorizing the Execution of Warrants between Board Meetings.
    • This item was considered and app roved. President Tim Carter voted yes.
  4. Consider and approve the Subordination, Non-Disturbance and Attornment Agreement with Horizon Tower.
    • This item was considered and tabled for the next regular board meeting in order to clarify concerns. President Tim Carter voted yes.
  5. Consider and approve the Lease Agreement with Horizon Tower.
    • This item was considered and tabled f or the next regular board meeting in order to clarify concerns. President Tim Carter voted yes.
  6. Consider and approve the Authorization with Horizon Tower.
    • This item was considered and tabled for the next regular board meeting in order to clarify concerns. President Tim Carter voted y es.
  7. Consider and approve the Memorandum of Lease with Horizon Tower.
    • This item was considered and tabled for the next regular board meeting in order to clarify concerns. President Tim Carter voted y es.
  8. Consider and approve the FY20-21 Employee Staffing Agreement with Educational Services, Inc.
    • This item was considered and approved. President Tim Carter voted yes.
  9. Consider and approve the FY21 through FY30 Yavapai County Educational Technology Consortium Agreement.
    • This item was considered and approved. President Tim Carter voted yes.
  10. Consider and approve the FY21 through FY25 Forest Fee Management Association of Yavapai County Agreement.
    • This item was considered and approved. President Tim Carter voted yes.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
    • FY19 Final Audit Review
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY19/20
    • 73.14% of YASD Budget Spent
    • Civic Fund $11,085.30
    • Gifts and Donations $1,174.26
    • Social Services $585.47
    • Auxiliary Operations $1,766.19
    • Tax Credit $14,061.11
    • National Bank Credit Card Statements – (May).
  5. Enrollment Report
    • This time last year: N/A
    • Current enrollment: N/A
  6. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • July 24, 2020 @ 3:00pm (Special Board Meeting)
    • July 14, 2020@ 3:00pm
    • August 4, 2020@ 3:00pm (changed from the 11th)
    • September 9, 2020 @ 2:00pm (changed from the 8th)
    • October 13, 2020 @ 3:00pm
    • November 10, 2020 @ 3:00pm
    • December 8, 2020 @ 3:00pm
  2. Adjournment
    • The meeting was adjourned at 3:22pm by Board President Tim Carter.

Date this 9th day of June 2020.

Time: 4:13pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board