Meeting Minutes Monday, March 16, 2020

GOVERNING BOARD MEETING MINUTES of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Monday, March 16, 2020 2 :00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301
The agenda for the meeting will be as follows:

AGENDA

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 2:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the February 11, 2020 Board Meeting.
  3. Consider and approve the minutes from the March 4,2020 Special Board Meeting.
  4. Consider and ratify per [A.R.S . §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9015 – $500.00
      • VO# 9016 – $13,743.10
    2. Payroll voucher(s) in the amount of:
      • VO# 18 PP# 17 – $32,707.34
      • VO# 19 PP# 18 – $33,469.63

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve the Letter of Intent, Horizon Proposal for a Wireless Facility at: 2972 Centerpointe E Dr, Prescott – Site Name: Yavapai County H.S. (Yavapai Accommodation School District).

This item was considered and approved. In addition to the principal’s signature, Board president Tim Carter was also an approved signer. President Tim Carter voted yes.

Consider and approve the Lease Agreement between YASD and Horizon Tower Limited Partnership-II.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the certified stipend for Cherri Redd to attend the New AZ Science Standards Workshop on Friday, April 24, 2020 at the YCESA from 9am-4pm.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the following work agreements for Cherri Redd, Evelina Acosta, Jessica Marks and Allison Fontana to supervise the building on their designated Sunday for the use of Living Truth Christian Fellowship to hold services. Each employee will be paid at their hourly rate as indicated on their work agreement.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve a second math position.

This item was considered and approved. The position is not to exceed $80,000 total. President Tim Carter voted yes.

Consider and approve the purchase of student laptops with CDI that will be over $10,000.00.

This item w as considered and approved. The total cost is not to exceed $ 14, 137. 03. President Tim Carter voted yes.

Consider and approve the Contract Letter for Planned E-Rate Purchase FY2020-21.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the Education Technology Consortium Cooperative Purchasing Agreement effective February 29 , 2020 through February 28, 2025.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve certified teacher raises.

This item was considered and approved. A 5% raise was approved with the understanding to review the FY21 budget and make any necessary changes if needed. President Tim Carter voted yes.

Consider and approve noncertified staff raises.

This item was considered and approved. A 5% raise was approved with the understanding to review the FY21 budget and make any necessary changes if needed. President Tim Carter voted yes.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY19/20
    • 54.48% of YASD Budget Spent
    • Civic Fund $17,078.43
    • Gifts and Donations $1,171.21
    • Social Services $583.95
    • Auxiliary Operations $1,681.59
    • Tax Credit $13,486.52
    • National Bank Credit Card Statements – (February).
  5. Enrollment Report
    • This time last year: 105 / 83 (Total Students) (ADM)
    • Current enrollment: 107 / 85 (Total Students) (ADM)
  6. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • April 14, 2020 @ 3:00pm
    • May 12, 2020@ 3:00pm
    • June 9, 2020 @ 3:00pm
    • July 14, 2020 @ 3:00pm
    • August 4, 2020 @ 3:00pm (changed from the 11th)
    • September 9, 2020 @ 2:00pm (changed from the 8th)
    • October 13, 2020 @ 3:00pm
    • November 10, 2020@ 3:00pm
    • December 8, 2020 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 2:51pm by Board President Tim Carter.

Dated this 18th day of March 2020.

Time: 2:40pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board