Meeting Minutes Tuesday, May 12, 2020

GOVERNING BOARD MEETING MINUTES of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Tuesday, May 12, 2020 2:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301
The agenda for the meeting will be as follows:

MINUTES

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 2:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Burns.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the April 14, 2020 Board Meeting.
  3. Consider and ratify per [A.R.S. §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9020 – $36,189.49
      • VO# 9021 – $18,929.25
      • VO# 9022 – $2,902.19
    2. Payroll voucher(s) in the amount of:
      • VO# 21 PP# 22 – $33,313.35

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

  1. Consider and approve the Yavapai County Education Service Agency IDEA Consolidated Entitlement Memorandum of Understanding.
    • This item was considered and approved. President Tim Carter voted yes.
  2. Consider and approve he Governing Board Resolution Authorizing Who Can Approve and Sign Legal Documents.
    • This item was considered and approved. President Tim Carter voted yes.
  3. Consider and approve the Intergovernmental Agreement for Education Services between Yavapai Accommodation School District and Yavapai County.
    • This item was considered and approved. President Tim Carter voted yes.
  4. Consider and approve the Classic Gold health plan with ASBAIT.
    • This item was considered and approved. Ms. Fontana was approved to sign the renewal form. President Tim Carter voted yes.
  5. Consider and approve the Supplement to Employment Contract for Jessica Marks to provide summer school.
    • This item was considered and app roved. President Tim Carter voted yes.
  6. Consider and approve the Expense Voucher Statement of Authorization for FY21.
    • This item was considered and approved. President Tim Carter voted yes.
  7. Consider and approve the Payroll Statement of Authorization for FY21.
    • This item was considered and approved. President Tim Carter voted yes.
  8. Consider and approve the Board Authorization for Time Slip Approval for FY21.
    • This item was considered and approved. Mrs. Bums and Ms. Fontana are approved signers for payroll. President Tim Carter voted yes.
  9. Consider and approve the FY20 Revised Budget.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
    • FY19 Final Audit Review
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY19/20
    • 70.64% of YASD Budget Spent
    • Civic Fund $12,231.91
    • Gifts and Donations $1,173.41
    • Social Services $585.05
    • Auxiliary Operations $1,760.54
    • Tax Credit $13,881.40
    • National Bank Credit Card Statements – (May).
  5. Enrollment Report
    • This time last year: N / A
    • Current enrollment: N/ A – No report due to COVID-19 school closure.
  6. Open Call to the Public and Future Agenda Items
    1. [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • June 9, 2020 @ 3:00pm
    • July 14, 2020@ 3:00pm
    • August 4, 2020@ 3:00pm (changed from the 11th)
    • September 9, 2020 @ 2:00pm (changed from the 8th)
    • October 13, 2020 @ 3:00pm
    • November 10, 2020@ 3:00pm
    • December 8, 2020 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 2:22pm by Board President Tim Carter.

Dated this 12th day of May 2020.

Time: 3:28pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board