Meeting Minutes Tuesday, November 10, 2020

NOTICE OF GOVERNING BOARD MEETING of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. § 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. § 38-431.01 ETAL. ON:

Tuesday, November 10, 2020 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

MINUTES

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 3:00 pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the October 13, 2020 Board Meeting.
  3. Consider and approve the minutes from the October 23, 2020 Special Board Meeting.
  4. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 8105 – $11,089.85
      • VO# 8106 – $295.09
      • VO# 8107 – $1,232.70
      • VO# 8108 – $24,223.02
    2. Payroll voucher(s) in the amount of:
      • VO# 8 PP# 8 – $32,510.11
      • VO# 9 PP# 9 – $40,108.00

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

  1. Consider and approve the FY20 School Level Report.
    • This item was considered and approved. President Tim Carter voted yes.
  2. Consider and approve the YASD Staff Flow Chart.
    • This item was considered and approved. President Tim Carter voted yes.
  3. Consider and approve the 2021 Board Meeting dates.
    • This item was considered and approved. President Tim Carter voted yes.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY20/21
    • 29.95% of YASD Budget Spent
    • Civic Fund $16,261.70
    • Gifts and Donations $1,178.62
    • Social Services $587.64
    • Auxiliary Operations $1,772.74
    • Tax Credit $14,172.74
    • National Bank Credit Card Statements – (October).
  5. Enrollment Report
    • This time last year: 109 / 87
    • Current enrollment: 104 / 87
  6. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • December 8, 2020 @ 3:00pm
  2. Adjournment
    • The meeting was adjourned at 3:37pm by Board President Tim Carter.

Date this 12th day of November 2020.

Time: 10:41am.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board