Meeting Minutes Wednesday, November 13, 2019

GOVERNING BOARD MEETING MINUTES of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Wednesday, November 13, 2019 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301
The agenda for the meeting will be as follows:

AGENDA

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Bums.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to con sider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the October 8, 2019 Board Meeting.
  3. Consider and approve the minutes from the October 24, 2019 Special Board Meeting.
  4. Consider and ratify per [A.R.S. §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9007 – $29,657.32
      • VO# 9008 – $34,127.68
    2. Payroll voucher(s) in the amount of:
      • VO# 7 PP# 7 – $34,918.25
      • VO# 8 PP# 8 – $28,912.91
      • VO# 9 PP#9 – $31,851.98

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve Second read on Policy Advisory No. 664-669.

  1. Policy Advisory No. 664 ……………… …. .. ……. Policy IKF- Graduation Requirements
  2. Policy Advisory No. 665 .. ……………….. .. …….. Policy JICA – Student Dress Regulation JICA-R
  3. Policy Advisory No. 666 .. … …. …… …… …. … .. ……… Policy JIH – Student Interrogations, Searches and Arrests
  4. Policy Advisory No. 667 …….. …. .. ……… … …. …. .. …. Policy JLCD – Medicines/ Administering Medicines to Students
  5. Policy Advisory No. 668 NEW .. …. …………. . Policy JLDAC – Screening/Testing of Students (Vision Screening for Children)
  6. Policy Advisory No. 669 …………….. …. Policy JLF – Reporting Child Abuse/Child Protection

This item was considered and approved. President Tim Carter voted yes.

Consider and approve Addendum #3 to E-Rate Services Agreement Between Yavapai County School Superintendent and YASD.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the Resolution where YASD may enter into agreements, including, but not limited to, intergovernmental agreements, contracts, and memorandums of understanding with Yavapai County.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the Supplement to Employment Contract for Ginger Flaumenhaft to provide Special Education Director Services from August 5, 2019 thru December 19, 2019.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve the Supplement to Employment Contract for Evelina Acosta to provide Special Education Director Services from January 1, 2020 thru May 20, 2020.

This item was considered and approved. President Tim Carter voted yes.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY19/20
    • 37.87% of YASD Budget Spent
    • Civic Fund $18,128.08
    • Gifts and Donations $1,166.32
    • Social Services $581.51
    • Auxiliary Operations $ ,065.22
    • Tax Credit $12,916.13
    • National Bank Credit Card Statements – September 2019
  5. Enrollment Report
    • This time last year: 103 / 81 (Total Students) (ADM)
    • Current enrollment: 104 / 84 (Total Students) (ADM)
  6. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • December 10, 2019 @ 3:00pm
    • January 14, 2020 @ 3:00pm
    • February 11, 2020@ 3:00pm
    • March 10, 2020 @ 3:00pm
    • April 14, 2020 @ 3:00pm
    • May 12, 2020 @ 3:00pm
    • June 9, 2020 @ 3:00pm
    • July 14, 2020 @ 3:00pm
    • August 4, 2020 @ 3:00pm (changed from the 11th)
    • September 9, 2020@ 3:00pm (changed from the 8th)
    • October 13, 2020 @ 3:00pm
    • November 10, 2020 @ 3:00pm
    • December 8 , 2020 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 3: 16pm by Board President Tim Carter.

Dated this 13th day of November 2019.

Time: 3:48pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board