Meeting Minutes Tuesday, September 10, 2019

GOVERNING BOARD MEETING MINUTES of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Tuesday, September 10, 2019 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301
The agenda for the meeting will be as follows:

AGENDA

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Burns.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the August 6, 2019 Board Meeting.
  3. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9003 – $13,789.32
      • VO# 9004 – $15,515.59
    2. Payroll voucher(s) in the amount of:
      • VO# 3 PP# 3 – $26,635.87
      • VO# 4 PP# 4 – $33,289.29

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

Consider and approve as stated

Be it resolved, by the Governing Board of the Yavapai County Accommodation School District, that Frank Vander Horst is hereby authorized to work remotely, from outside the State of Arizona, per section 3.5 of his employment contract, and as allowed under Arizona law. This authorization shall become effective immediately and remain so indefinitely unless it is withdrawn by the Governing Board.

This item was considered and approved. President Tim Carter voted yes.

Consider and approve Kaci Kamm as a part time aide.

This item was considered and approved. President Tim Carter voted yes.

First read on Policy Advisory No. 651-669. No action will be taken.

  1. Policy Advisory No. 651 ……………… Policy BEDH – Public Participation at Board Meetings
  2. Policy Advisory No. 652 ……………….. Policy DJE – Bidding/Purchasing Procedures
  3. Policy Advisory No. 653 ………………… Policy GBEA – Staff Ethics
  4. Policy Advisory No. 654 ………………… Policy GBEB – Staff Conduct Regulation GBEB-R
  5. Policy Advisory No. 655 NEW ………… Policy GBEFA- Staff Use of Digital Wireless Communications or Electronic Devices While Operating a Motor Vehicle
  6. Policy Advisory No. 656 ……………….. Policy GBI – Staff Participation in Political Activities
  7. Policy Advisory No. 657 …………………. Policy GCF – Professional Staff Hiring
  8. Policy Advisory No. 658 …………………. Policy GCFC – Professional Staff Certification and Credentialing Requirements (Fingerprinting Requirements) Exhibit GCFC-E
  9. Policy Advisory No. 659 ………………… Policy GCO – Evaluation of Professional Staff Members
  10. Policy Advisory No. 660 …………………. Policy GDF – Support Staff Hiring
  11. Policy Advisory No. 661 ………………….. Policy GDF A – Support Staff Qualifications and Requirements (Fingerprinting Requirements) Exhibit GDFA-E
  12. Policy Advisory No. 662 ……………………. Policy IHA- Basic Instructional Program Exhibit IHA-E
  13. Policy Advisory No. 663 NEW ……………….. Policy IHAMD- Instruction and Training in Suicide Prevention

These items were considered and no action was taken.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY18/19
    • 63.86% of YASD Budget Spent
    • Civic Fund $19,979.59
    • Gifts and Donations $1,157.02
    • Social Services $576.87
    • Auxiliary Operations $958.59
    • Tax Credit $12,483.64
  5. Budget/Cash Analysis Report FY19/20
    • 20.79% of YASD Budget Spent
    • Civic Fund $18,427.85
    • Gifts and Donations $1,158.68
    • Social Services $577.70
    • Auxiliary Operations $959.96
    • National Bank Credit Card Statements – August 2019
  6. Enrollment Report
    • This time last year: 88 / 70 (Total Students) (ADM)
    • Current enrollment: 121 / 100 (Total Students) (ADM)
  7. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • October 8 , 2019 @ 3:00pm
    • November 12, 2019 @ 3:00pm
    • December 10, 2019 @ 3:00pm
    • January 14, 2020 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 3:32pm by Board President Tim Carter.

Dated this 11th day of September 2019.

Time: 9:33am.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board