Meeting Minutes Tuesday, September 15, 2020

NOTICE OF GOVERNING BOARD MEETING of the
YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. § 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. § 38-431.01 ETAL. ON:

Tuesday, September, 2020 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

MINUTES

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter, opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Fontana, and Kellie Burns.

Item B. Pledge of Allegiance

Item C. Limited call – Public Participation

No public participated in the meeting.

Item D. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from the August 4 , 2020 Special Board Meeting.
  3. Consider and approve the minutes from the August 4, 2020 Board Meeting.
  4. Consider and approve the minutes from the August 20, 2020 Special Board Meeting.
  5. Consider and approve the minutes from the August 25, 2020 Special Board Meeting.
  6. Consider and ratify per [A.R.S. §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • VO# 9028 – $2,789.50
      • VO# 8102 – $29,591.84
    2. Payroll voucher(s) in the amount of:
      • VO# 3 PP# 3 – $36,000.21
      • VO# 4 PP# 4 – $34,053.95

The consent agenda was considered and approved. President Carter voted yes.

Item E. Action

  1. Consider First Read on Policy Advisory No. 677 and 678. No action will be taken.
    • Policy Advisory No. 677 …. ………. …… … ……… ……. Policy ACA – Sexual Harassment Regulation ACA-R
    • Policy Advisory No. 678 NEW …. ……….. Policy ACAA – Title IX Sexual Harassment Regulation ACAA-R
  2. Consider and approve the Arizona School Risk Retention Trust Endorsement No. 10 Covid-19 Liability.
    • This item was considered and approved. President Tim Carter voted yes.
  3. Consider and approve the FY20-21 Intergovernmental Agreement for Alternative Education Programs between Kirkland Elementary School District and Yavapai Accommodation School District.
    • This item was considered and approved. President Tim Carter voted yes.
  4. Consider and approve the FY20-21 Intergovernmental Agreement for Substitute Teacher Consolidation Services between Yavapai Accommodation School District and Yavapai County.
    • This item was considered and approved. President Tim Carter voted yes.
  5. Consider and approve the Letter of Agency between YCETC and Yavapai Accommodation School District.
    • This item was considered and approved. Mrs. Kellie Bums signed on behalf of the district. President Tim Carter voted yes.
  6. Consider and approve the FCC Form 479 Schools and Libraries Universal Service Certification by Administrative Authority to Billed Entity of Compliance with the Children’s Internet Protection Act.
    • This item was considered and approved. Mrs. Kellie Bums signed on behalf of the district. President Tim Carter voted yes.
  7. Consider and approve the Amendment No. 1 to Intergovernmental Agreement for Yavapai County Educational Technology Consortium, July 1, 2020 to June 30, 2030.
    • This item was considered and approved. President Tim Carter voted yes.
  8. Consider and approve the purchase of 50 new student HP Chromebook laptops with CDI (Trox) for a total of $13,761.87.
    • This item was considered and approved. President Tim Carter voted yes.

This item was considered and no action was taken.

Item F. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. Cognia Report –
  4. Budget/Cash Analysis Report FY19/20
    • 82.90% of YASD Budget Spent
    • Civic Fund $11,170.05
    • Gifts and Donations $1,178.62
    • Social Services $587.64
    • Auxiliary Operations $1,772.74
    • Tax Credit $14,172.74
  5. Budget/Cash Analysis Report FY20/21
    • 11.64% of YASD Budget Spent
    • Civic Fund $1,613.72
    • Gifts and Donations
    • Social Services
    • Auxiliary Operations
    • Tax Credit
    • National Bank Credit Card Statements – (August).
  6. Enrollment Report
    • This time last year: 121 / 93
    • Current enrollment: 102 / 85
  7. Open Call to the Public and Future Agenda Items
    • [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item G. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    • October 13, 2020 @ 3:00pm
    • November 10, 2020 @ 3:00pm
    • December 8, 2020 @ 3:00pm
  2. Adjournment
    • The meeting was adjourned at 3:33pm by Board President Tim Carter.

Date this 16th day of September 2020.

Time: 1:36pm.

Allison Fontana
Business Manager/Administrative Assistant to the YASD Board