Special Meeting Agenda Thursday, June 29, 2017

NOTICE OF SPECIAL MEETING of the GOVERNING BOARD of the YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

PURSUANT TO A.R.S. 38-341.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE YAVAPAI ACCOMMODATION SCHOOL DISTRICT AND TO THE GENERAL PUBLIC THAT THE GOVERNING BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC AND CONDUCTED IN ACCORDANCE WITH A.R.S. 38-431.01 ETAL. ON:

Thursday, June 29, 2017 3:00pm
Yavapai Accommodation School District
2972 Centerpointe East Dr., Prescott, AZ 86301

  • The Governing Board reserves the right to go into Executive Session intermittently throughout the meeting for discussion and consultation for legal advice regarding any of the agenda items. (A.R.S. § 38-431.0 3(A)(3)). The Board may also go into Executive Session to discuss personnel matters (A.R.S. § 38-431.03(A)(1)) and records, such as student discipline matters which are exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)).
  • The Board may also go into Executive Session for legal advice and consultation regarding contract negotiations, settlement discussions and pen ding or contemplated litigation. (A.R.S. § 38-43 l.03(A)(4)).
  • Though infrequent, the Board may also go into Executive Session for discussions with designated representatives regarding negotiations with employee organizations regarding salaries or compensation of employees of the public body (A.R.S. § 38-431.03(A)(5)), discussions with designated representatives regarding real property negotiations (A.R.S. § 38-431.03(A)(7)), and international and interstate negotiations (A.R.S.§ 38-43 1.03(A)(6)).
  • Executive sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • YASD Governing Board may not be able to attend in person and may participate via an electronic medium.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting. Revisions will be posted at the YASD District Office located at 2972 Centerpointe East Dr., Prescott, Arizona 86301 in the display box next to the entrance doors and on the district website www.YASD99.com under the Governing Board tab.
  • Arrangements to accommodate disabilities may be made by contacting Allison Lawrence at (928)759-8126 or alawrencera.yavapaicountyhs.org prior to the meeting. Members of the public wishing to address the Board are requested to complete a Public Participation Form
  • Discussion by the Board is limited to items posted on the agenda.

The Agenda for the meeting will be as follows:

Item A. Call to Order, Welcome and Introductions

Item B. Limited call – Public Participation

Item C. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from June 7, 2017 Special Board Meeting. 3 . Consider and ratify per [A.R.S . §15-321):
    1. Accounts Payable voucher(s) in the amount of:
      • 8130 – $12,891.15
      • 8131 – $16,155.71

Item D. Action

  1. Consider and approve the FYl 7-18 Proposed Expenditure Budget.
  2. Consider and approve to terminate the Communications/ Technical Director Employment Agreement effective June 30, 201 7 in order to enter into an annual employment contract beginning July 1, 2017.
  3. Consider and approve the Communications / Technical Director Employment Agreement between YASD #99 and Frank Vander Horst.
  4. Consider and approved the hiring of John Steward for the certified teacher for the Transition Program.
  5. Consider and approve the second read of Policy Advisory No. 584 -587.
    1. Policy Advisory No. 584 EEAG – Student Transportation in Private Vehicles
    2. EEAG-R – Student Transportation in Private Vehicles
    3. Policy Advisory No. 585 EEB – Business and Personnel Transportation Services Policy Advisory No. 586 EFDA – Collection of Money/Food Tickets
    4. Policy Advisory No. 587 JL- Student Wellness

Item E. Presentations (No action will be taken)

    1. Governing Board President – Superintendent Carter
    2. District Executive Officer – Kellie Burns
    3. AdvancED Report
    4. Budget/Cash Analysis ReportFY16/17
      • 94.87%of YASD Budget Spent
      • Civic Fund $17,241.70
      • Gifts and Dona tions $1,123.80
      • Social Services $845.42
      • Student Activity Funds $596.61
      • TaxCredit $13,241.82
      • National Bank Credit Card Statements May30, 2017
    5. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.R.S. §38 -431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item F. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    1. July 11, 2017 @ 3 :00pm
    2. August 8, 2017 @ 3:00 pm
    3. September 12, 2017 @ 3:00 pm
    4. October 3, 2017 @ 3:00 pm
    5. November 14, 20 17 @ 3:00 pm
    6. December 5, 2017 @ 3:00 pm
    7. January 9, 2018 @ 3:00 pm
    8. February 13, 20 18 @ 3:00 pm
    9. March 20, 20 18 @ 3:00 pm
    10. April 10, 20 18 @ 3:00 pm
    11. May 8, 2018 @ 3 :00 pm
    12. June 12, 2018 @ 3 :00 pm
    13. July 10, 2018 @ 3 :00 pm
    14. August 14, 2018 @ 3:00 pm
    15. September 11, 2018 @ 3:00 pm
    16. October 9, 2018 @3:00 pm
    17. November 13, 2018 @3:00 pm
    18. December 11, 2018 @3:00 pm
  2. Adjournment

Date this 26 day of June, 2017

Time: 4:00 pm

Allison Lawrence business Manager/Administrative Assistant to the YASD Board