Special Meeting Minutes Thursday, June 29, 2017

GOVERNING BOARD SPECIAL MEETING MINUTES of the YAVAPAI ACCOMMODATION SCHOOL DISTRICT NO. 99

Thursday, June 29, 2017 3:00pm
Yavapai Accommodation School District Office
2972 Centerpointe East Dr., Prescott, AZ 86301

The agenda for the meeting will be as follows:

AGENDA

Item A. Call to Order, Welcome and Introductions

Board President, Mr. Tim Carter opened the meeting at 3:00pm. Present for the meeting was Superintendent Carter, Allison Lawrence and Kellie Bums (via phone).

Item B. Limited call – Public Participation

No public participated in the meeting.

Item C. Consent Agenda

(All of these items can be voted on with one motion, unless the Board or a member of the public would like to consider an item separately.)

  1. Consider and approve the agenda as presented.
  2. Consider and approve the minutes from June 7, 2017 Special Board Meeting.
  3. Consider and ratify per [A.R.S. §15-321]:
    1. Accounts Payable voucher(s) in the amount of:
      1. 8130 – $12,891.15
      2. 8131 – $16,155.71

The Consent Agenda was considered and approved.

Item D. Action

  1. Consider and approve the FYl 7 -18 Proposed Expenditure Budget.
  2. Consider and approve to terminate the Communications/ Technical Director Employment Agreement effective June 30, 2017 in order to enter into an annual employment contract beginning July 1, 2017. This item was considered and approved.
  3. Consider and approve the Communications / Technical Director Employment Agreement between YASD #99 and Frank Vander Horst. This item was cons idered and approved.
  4. Consider and approved the hiring of John Steward for the certified teacher for the Transition Program. This item was considered and approved.
  5. Consider and approve the second read of Policy Advisory No. 584-587.
    • Policy Advisory No. 584……………………….. EEAG – Student Transportation in Private Vehicles
      1. EEAG-R – Student Transportation in Private Vehicles
    • Policy Advisory No. 585 ………………………….. EEB – Business and Personnel Transportation Services
    • Policy Advisory No. 586 ……………… EFDA-Collection of Money/Food Tickets
    • Policy Advisory No. 587 …………………………………. ……… .JL – Student Wellness

Policy Advisories No. 584 and 585 were considered and approved.

Policy Advisory No. 586 and 87 w as eliminated. Does not apply.

Item E. Presentations (No action will be taken)

  1. Governing Board President – Superintendent Carter
  2. District Executive Officer – Kellie Burns
  3. AdvancED Report
    • Edgunuity Training August 2 nd for staff
    • Budget/Cash Analysis Report FY16/ 17
      • 94.87% ofYASD Budget Spent
      • Civic Fund $17,241. 70
      • Gifts and Donations $1,123.80
      • Social Services $ 845.42
      • Student Activity Funds $596.61
      • Tax Credit $13,241.82
      • National Bank Credit Card Statements – May 30, 2017
  4. Open Call to the Public and Future Agenda Items [“Call to the Public: This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to A.RS. §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”]

Item E. Closing of Meeting

  1. Date and Time of next Governing Board meeting
    1. August 8, 2017 @ 3:00pm
    2. September 12, 2017 @ 3:00pm
    3. October 3, 2017 @ 3:00pm
    4. November 14, 2017@ 3:00pm
    5. December 5, 2017@ 3:00pm
    6. January 9, 2018 @ 3:00pm
    7. February 13, 2018@ 3:00pm
    8. March 20, 2018@ 3:00pm
    9. April 10, 2018@ 3:00pm
    10. May 8, 2018 @ 3:00pm
    11. June 12, 2018@ 3:00pm
    12. July 10, 2018 @ 3 :00pm
    13. August 14, 2018 @ 3:00pm
    14. September 11, 2018 @ 3:00pm
    15. October 9, 2018 @ 3:00pm
    16. November 13, 2018@ 3:00pm
    17. December 11, 2018 @ 3:00pm
  2. Adjournment – The meeting was adjourned at 3:43pm by Board President Tim Carter.

Dated this 29th day of June 2017.

Time: 4:43pm

Allison Lawrence Business Manager/Administrative Assistant to the YASD Board